Calendar Stewardship
Thoughtful orchestration of your diary across time zones — protecting deep work, sequencing priorities, and negotiating every meeting on your terms.
Private & Proxy Executive Assistance
Your time,
impeccably kept.
A discreet extension of your office. We act on your behalf — managing the calendar, the correspondence, the travel, and the hundred quiet details that stand between you and the work only you can do.
The Approach
“The most valuable thing we offer is not a task completed. It is the hour you never had to think about it.”
A proxy executive assistant does more than take instructions. We learn how you think, how you prefer to be represented, and whom you wish to see — then we act in your name with the judgement of a chief of staff and the polish of a private office. You receive a single, dedicated point of contact, supported by a seasoned team behind the scenes.
Services
Everything your office requires.
Nothing it doesn’t.
Correspondence & Inbox
Triage, drafting, and replies written in your voice. The essential reaches you, distilled; the rest is handled gracefully and never left waiting.
Proxy Representation
We engage vendors, partners, and service providers in your name — a polished, consistent presence that reflects your standards in every exchange.
Travel & Itineraries
Private aviation, preferred suites, ground transport, and contingency planning — assembled into a single, elegant itinerary and monitored in real time.
Board & Stakeholder Affairs
Meeting preparation, briefing books, minutes, and follow-through — ensuring every commitment made in the room is honoured outside of it.
Household & Lifestyle
Residences, staff coordination, reservations, gifting, and the occasions that matter — managed with the same rigour as your professional life.
24/7
Coverage across every time zone
1
Dedicated lead assistant, always
<1hr
Response to every principal request
The Process
A considered beginning.
-
01
Private Consultation
A confidential conversation to understand your world — your rhythms, your priorities, and where your time is being lost.
-
02
Thoughtful Pairing
We match you with a lead assistant selected for temperament, discretion, and domain experience — never simply availability.
-
03
Immersion
A structured onboarding of your preferences, contacts, and protocols, documented in a private playbook that is yours alone.
-
04
Seamless Continuity
Weekly briefings, quarterly reviews, and an office that quietly anticipates rather than merely responds.
Discretion
Trust is the entire service.
Every engagement is governed by a comprehensive non-disclosure agreement. Access is granted on a least-privilege basis, credentials are held in encrypted vaults, and your affairs are never discussed beyond the team entrusted with them.
- Mutual NDA executed before onboarding
- Encrypted credential and document handling
- Vetted, background-checked assistants
- Clearly defined authority to act on your behalf
- No disclosure of clients, ever
Engagements
Retained by the month.
Tailored to the principal.
Private
For the individual executive
- Dedicated lead assistant
- Calendar & inbox management
- Travel & reservations
- Business-hours coverage
By consultation
Principal
For founders & C-suite leaders
- Everything in Private
- Proxy representation & vendor management
- Board & stakeholder preparation
- Extended & weekend coverage
By consultation
Family Office
For households & multiple principals
- Everything in Principal
- Household & residence coordination
- Multiple principals, one office
- Round-the-clock coverage
By consultation
Enquiries
Request a private introduction.
We accept a limited number of new principals each quarter. Share a little about yourself and a member of our team will respond personally within one business day.
concierge@executiveassistant.services